EU Funding

An ERP system financed through EU funds

An ERP is not bought off a shelf — it is configured around the company's processes, and the project budget has to reflect exactly that.

Northdan Soft is a software supplier, not a funding consultancy, and is not affiliated with any managing authority or development agency. Programme information is indicative — always check the conditions in the programme's official applicant guide.

Implementing an ERP is among the most serious digital investments an SME can make, which is why funding bodies have always treated it with attention. The ERP/CRM category appeared explicitly on the eligible cost list of the C9 digitalization call under PNRR (20,000–100,000 EUR), closed to applications in 2023 and now at its completion stage: implementation ended on 30 June and 31 July 2026, and payment claims run until 30 October 2026. As checked on 30 July 2026, the only open scheme that still treats a management system as a purchase is SME Eco-Tech, where software is capped at 15,000 lei excluding VAT. POCIDIF Action 2.1 finances the development of an innovative software product for the market by an ICT company, not the purchase of an internal system. The difference between an ERP that glides through reimbursement and one that triggers financial corrections lies in documentation: Northdan Soft describes the modules, flows and integrations in the technical offer, splits the budget between licensing, development, configuration, data migration and training, signs the draft supply contract for the file and carries the implementation through to the acceptance protocol that supports the payment claim.

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How we help

Modules described on the company's processes

Sales, purchasing, inventory, production, accounting — the technical offer shows what each module does, not merely what it is called.

A budget separating licence from services

The guides treat licences, development and training differently; our budget puts them on distinct lines from the very start.

Data migration planned inside the project

Moving away from Excel or a legacy system is a budgeted, scheduled phase, not a risk left for the end of the implementation.

The ERP in the funding landscape: what was and what comes

PNRR C9 beneficiaries who budgeted an ERP are past implementation — for them, vendor choice is no longer a strategic option but a deadline problem, with payment claims possible only until 30 October 2026.

For companies without a running contract, the honest picture is narrower than it used to be. SME Eco-Tech caps software at 15,000 lei excluding VAT and rules installation, commissioning and staff training ineligible. Start-Up Nation session 2 has been announced with up to 250,000 lei per beneficiary and spending until 8 December 2027, but no calendar was published at the time of checking. The right decision now is preparing specifications so the technical file is ready when a session opens.

ERP implementation at the pace of a funded project

We work in short phases with intermediate acceptances: critical flows first (invoicing, inventory), extensions later. The project thus shows demonstrable deliverables from the first months, useful for the progress reports the financer requires.

At closure we hand over the configuration documentation, training evidence and the final acceptance protocol. Maintenance of a bespoke system is planned at 15–20% per year of the development cost and stays with the beneficiary throughout the durability period.

Frequently asked questions

Is a custom-built ERP or a licensed one the better choice in funded projects?

Both appear on eligible cost lists, but on different lines: a licence is an acquisition, custom development is a service. The choice depends on the company's processes; our offer shows both scenarios with their costs, and the guide decides the classification.

How long does an ERP implementation take inside a fixed-deadline project?

For a typical SME, between three and eight months depending on modules and the quality of existing data. When the project deadline is tight, we narrow phase one to the flows mandatory for acceptance and schedule the rest after reimbursement.

Which documents does the financer request when reimbursing an ERP?

Usually: the invoice matched to the budget lines, the acceptance protocol, proof of operation (user accounts, screenshots, a live demonstration) and training evidence. As the vendor we prepare them all, because we know exactly what was delivered on every line.