EU Funding

Integrating e-Factura in projects with digitalization funding

A legal reporting obligation has turned into a solid argument for modernising the whole invoicing system — ideally on a project's budget.

Northdan Soft is a software supplier, not a funding consultancy, and is not affiliated with any managing authority or development agency. Programme information is indicative — always check the conditions in the programme's official applicant guide.

Integration with e-Factura, Romania's mandatory B2B electronic invoicing system, has become daily reality for companies here: outgoing invoices travel to the platform run by ANAF, the Romanian tax authority, and incoming ones must be retrieved and processed. Many companies still handle this by hand, through uploads to SPV, ANAF's online taxpayer portal — exactly the kind of work a digitalization project removes. As checked on 30 July 2026, none of the open calls carries e-Factura integration as a budget line of its own; it lives inside other categories: the ERP that issues and transmits invoices automatically, the stock software connected to SPV, the associated licences. The C9 call under PNRR, whose eligible list carried ERP/CRM, licences, cloud and electronic signature, closed to applications in 2023; beneficiaries file payment claims until 30 October 2026. Northdan Soft develops e-Factura integrations as part of the solutions it delivers: we describe them in the technical offer, place them on the correct budget lines and hand them over working, with reimbursement documents included.

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How we help

Issuing and transmitting with no manual steps

The invoice generated in the system travels automatically to SPV, and the response from ANAF is recorded against the source document.

Incoming invoices processed automatically

We retrieve the XML files from SPV, validate them and prepare them for accounting — no manual downloads and no re-keying of data.

A component budgeted correctly in the project

The integration appears in the budget inside the management solution, with development effort estimated transparently rather than hidden in other lines.

Where e-Factura finds its place in a funded budget

Most naturally, in the ERP or invoicing component of the project: the new system arrives with the ANAF connector from the outset, so the integration is a characteristic rather than a separate project. That is how we recommend it in the technical offers we prepare for dossiers.

It is not a route on the open ICT call. POCIDIF Action 2.1 sets a minimum non-repayable project value of 200,000 euro and finances product innovation evidenced by three commercialisation proofs, so a connector built for internal legal compliance does not qualify. Under SME Eco-Tech, software needed to run the business is capped at 15,000 lei excluding VAT, and installation, commissioning and staff training are not eligible at all — and the scheme itself only opens above a project of 668,100 lei in eligible costs, of which at least 400,860 lei must be an investment loan from a partner bank, with green equipment making up at least 40% of total eligible costs.

How we implement the integration, from SPV to accounting

We use the official ANAF APIs with certificate-based authorisation, handle validation errors and keep the complete log of the exchange — in an audit, the transmission history is worth a great deal. All of it is described in the documentation handed over at acceptance.

Before proposing anything, we check the cheapest correct answer first: the module offered by your current invoicing software, typically 0–500 euro, then a connector on top of the existing system at 1,000–5,000 euro, and only then replacement. Northdan Soft is the software vendor, not a funding consultant.

Frequently asked questions

Can I get funding just for the e-Factura integration?

As a standalone project it is difficult: the budget would be too small for a typical call. The healthy practice is including the integration in a broader project — ERP, stock software, digitalization of invoicing — where it becomes one of the delivered functions.

My current invoicing system does not talk to SPV. What are my options?

Two: a connector developed on top of the existing system, if it exposes the necessary data, or replacement with a solution that has e-Factura natively. We look at the connector first, because it protects the investment already made, and only then discuss migration.

What evidence does reimbursement require for an e-Factura integration?

Acceptance is based on operation: real transmissions to SPV recorded in the log, incoming invoices processed automatically, plus the protocol signed against the deliverables in the offer. We prepare that evidence pack at handover, so the payment officer has everything on file.