EU Funding

Eligible costs in the PNRR SME digitalization call

The PNRR C9 SME digitalization call (EUR 20,000–100,000) is closed; beneficiaries are now at the stage where the cost list matters for disbursement, not for applying.

Northdan Soft is a software supplier, not a funding consultancy, and is not affiliated with any managing authority or development agency. Programme information is indicative — always check the conditions in the programme's official applicant guide.

If you hold a signed contract on the PNRR C9 digitalization call — PNRR being Romania's Recovery and Resilience Plan — the question is no longer “what can I put in the budget” but “how do I claim correctly what I put there”. Back when the call was open, eligible categories covered websites, online stores, ERP/CRM systems, software licences, cloud services, RPA automation, cybersecurity solutions, electronic signature and employee training — with grants of EUR 20,000–100,000 and minimum 10% co-financing. What 2026 turns on is the calendar: implementation had to be completed by 30.06.2026 under Order MIPE no. 607/2026, with 31.07.2026 applying only to projects that filed an extension request in time, and the payment claim can be filed until 30.10.2026 under Order MIPE no. 963/2026. Northdan works with beneficiaries at precisely this stage: we deliver the software still left to implement and prepare the invoices, acceptance protocols and proof-of-operation evidence requested at reimbursement. We do not file funding applications — we build and document the technical side.

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How we help

Delivery fitted to the PNRR deadlines

We plan development backwards from the implementation cut-off in your contract, with weekly milestones and time reserves for acceptance.

Documents matched to the approved budget

Every invoice and acceptance protocol we issue points explicitly to the corresponding budget line, so the verification officer never has to infer where a cost belongs.

We take over projects started by other vendors

If the original vendor has walked away or is late, we assess what has shipped, what is missing versus the approved funding application and what realistically fits before the deadline.

The historical list of eligible categories at the call

At launch, the call's guide permitted purchasing presentation websites, e-commerce platforms, ERP and CRM systems, software licences, cloud services, robotic process automation (RPA), cybersecurity, electronic signature and staff training courses. That list remains the reference against which every disbursement is now judged.

Important: what is eligible is not the category in the abstract but exactly what you wrote in the approved funding application. An ERP delivered with different modules than those described in the project can trigger corrections at reimbursement, even though “ERP” appears on the list.

What matters now: deadlines and the reimbursement file

The 2026 calendar is closed at both ends: implementation had to finish by 30.06.2026 under Order MIPE no. 607/2026, the 31.07.2026 date applies only to projects that filed an extension request in time, and the payment claim can be submitted until 30.10.2026 under Order MIPE no. 963/2026. A delivery accepted after the implementation deadline does not become eligible because the payment window is still open.

For reimbursement, the authority typically asks for proof of operation: screenshots, access accounts, signed acceptance protocols, implementation reports. We prepare them alongside delivery, not retroactively — the difference shows in how fast the file clears.

With the call closed, preparing a new submission on this scheme makes no sense; if your company is only now looking for digitalization funding, look at the currently open calls — we can support the technical side there.

Frequently asked questions

Which costs were eligible under the PNRR C9 SME digitalization call?

Per the guide at the time of the call: website, e-commerce, ERP/CRM, software licences, cloud, RPA, cybersecurity, electronic signature and training. For beneficiaries, the current reference is the approved funding application, not the general list.

What is the completion deadline for PNRR SME digitalization projects?

Implementation had to be completed by 30.06.2026 under Order MIPE no. 607/2026; the 31.07.2026 date applies only to projects that filed an extension request in time. The payment claim can be filed until 30.10.2026 under Order MIPE no. 963/2026. Check the binding dates in your own contract and its addenda.

Can I still change my software vendor during PNRR implementation?

Yes, changing the vendor is in practice possible as long as delivery matches the specifications in the approved funding application; the exact conditions are confirmed by the managing authority. Northdan frequently takes over such projects and delivers with the disbursement documentation included.

Which documents does the C9 reimbursement require for software?

Typically: invoices itemised per budget line, acceptance protocols, evidence the solution works (access, screenshots, reports) and, where applicable, licence certificates. The precise list is set by the authority through the call's reimbursement instructions.